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UEN Projects and Initiatives For FY2015

This initiatives list represents projects that will be addressed during fiscal year 2015 (Q1: July - Sept, Q2: Oct - Dec, Q3: Jan - March, Q4: April - June). This does not include ongoing operations or maintenance items.

Network Services Application Services Support Services Operations

Network Services

Description		Lead	% Complete	Status Report as of 7/1/2015
1	Continue to design and implement the move of 500 Tellabs circuits (move from Optera to Tellabs)	K.Quire		The conversion of Geomax circuits from the Optera optical transport to the new Tellabs (now Coriant) optical transport was completed on December 31st, 2014. Circuit moves are 100% complete. Followup activities will include shutting down and physically removing the old Optera hardware from all UEN PoPs and District Offices around the state. UEN’s Erate and Accounting teams are working with CenturyLink on setting up the new billing structure.
2	EBC Enterprise LAN upgrades	K.Quire
3	Design and build the Canyons SD PoP and redundant circuits to all schools	K.Quire
4	Install 69 new Tellabs nodes	K.Quire		We continue to work with CenturyLink to complete these installations. UEN is prepared to install new circuits as they are made available by the provider.
5	~~Panguitch CO MPLS Conversion~~	~~K.Quire~~	~~Eliminated~~
6	Complete Virtual Route Forwarding project	K.Quire K.Dutt
7	Replace all 3750Gs as they are no longer supported by Cisco	T.Jessup	85%	Deferred to FY 2016 Pending staffing resources to complete these replacements.
8	~~Design and implement the Level-3 CoLo move.~~	~~B.Bryson~~ ~~K.Quire~~	~~Eliminated~~
9	Complete Daggett County microwave Upgrade	J.Egly D.Sampson
10	~~Support Four Corners Network Development Project.~~	~~J.Egly~~	Duplicate of #13
11	Complete IVC Refresh engineering, design, project planning, and implementation based on UEN 2014/15 replacement funding (TBD)	J.Egly	60%	Deferred to FY 2016 IVC Replacement - RUS and STEM - 90% of the equipment procurement is complete and classroom installation is well underway. All STEM IVC rooms in northern Utah are scheduled for completion by the start of school. RUS room installation will continue into the fall. UEN’s new RUS collaborative video bridging solution is installed and provisioning is underway. Testing and training will be conducted during the summer with the intent of moving it into production this fall.
12	Complete Lake Powell School network upgrades.	J.Egly		We have included this circuit in the current RFP and believe that we will be able to upgrade the bandwidth to 100 mbps.
13	Support Four Corners Network Development Project.	J.Egly	Ongoing	Deferred to FY 2016 As part of E-rate Modernization UEN was invited to participate in an FCC panel discussion in May to discuss how this program can be leveraged to benefit the Four Corners project. UEN intends to leverage funding opportunities available through E-rate Modernization and bid fiber based services within the Utah portion of the Four Corners regions this year.
14	Continue to identify and evaluate emerging / next gen synchronous video solutions based on UEN and stakeholder requirements	J.Egly D.Maw	Ongoing	Deferred to FY 2016 As part of its RUS project UEN will utilize a next generation collaborative video solution that can connect IVC classrooms and individual learners. UEN also intends to pilot and utilize Cisco Collaborative Meeting Rooms (CMR) a cloud based solution that can bridge traditional IVC classrooms and individuals via WebEx.
15	Redesign and Bid All Alpine Elementary Schools.	K.Dutt	90%	Deferred to FY 2016 The bid process is 100% complete, however, we are still waiting for funding to Implement.
16	Complete USHE/Snow College/Sevier School District IVC Pilot	D.Litster D.Mahaffey
17	Complete two new Snow College IVC classroom installations.	D.Litster D.Mahaffey
18	Snow College PoP Redesign and upgrade	K.Dutt		Completed Sept. 2014
19	South Sanpete Network Redesign and Upgrade	K.Dutt		Completed Oct. 2014
20	North Sanpete Network Redesign and Upgrade	K.Dutt		Completed Nov. 2014
21	Upgrade Washington District primary connection to DSC to 10Gig	K.Dutt		Completed Sept. 2014
22	Alpine District 10 Gig upgrade to DDC	K.Dutt		Completed Mar. 2015
23	San Juan District Fiber improvements to LaSal Elementary, Monticello HS, and Monticello Elementary	K.Dutt		Completed Jan. 2015
24	UVU Capitol Reef Field Station Microwave	K.Dutt		Completed Jan. 2015
25	Continue IT Asset Management Project	J.Stewart B.Peterson	75%	Deferred to FY 2016 Commissioned and completed a techical analysis of the FileMaker Database, received a report with recommendations, determined that this database is technically sound. Continued to refine data and processes around asset management. Weekly meetings to review goals and progress continue. Next step to accommodate TSSC’s asset management needs.
26	Replace one Microwave TX/RX pair as part of an ongoing Statewide Distribution Microwave Backbone infrastructure replacement plan.	P.Titus
27	SANS 20 Critical Control evaluation / risk assessment	T.Jessup		Completed Jan. 5, 2015
28	10 Gb Washington District ( Hurricane to Washington DDC).	K.Dutt	80%	Deferred to FY 2016 Waiting for equipment and infrastructure completion
29	Washington District additional capacity	K.Dutt	65%	Deferred to FY 2016
30	10 Gb backbone Price to San Juan.	K.Dutt	85%	Deferred to FY 2016 This will be complete End of July
31	CiB Grant: New Ethernet Radio Install San Juan, Monument Valley, Montezuma Creek, Navajo Mtn.	K.Dutt	90%	Deferred to FY 2016
32	RUS Grant: 48 IVC Rooms	K.Dutt	40%	Deferred to FY 2016 Recived equipment, implementation in process
33	STEM: IVC rooms Cache District	K.Dutt	80%	Deferred to FY 2016
34	San Juan Hub Move/Fiber and Network	K.Dutt	65%	Deferred to FY 2016 Hub move scheduled mid July.
35	10Gb UVU to UVW	K.Dutt	60%	Deferred to FY 2016
36	10 Gb Nebo District	K.Dutt	80%	Deferred to FY 2016 Waiting for equipment
37	10Gb Provo District	K.Dutt	80%	Deferred to FY 2016 Waiting for equipment
38	Add 3 Utah Radiology locations (Provo, Orem, St. George) to UTN network	M.Cesarini		Expand bandwidth in FY 2016
39	Add 4 community health centers (3 in Cache Valley; 1 in Evanston WY) to UTN network	M.Cesarini

Description		Lead	% Complete	Status Report as of 7/8/2015
1	Complete Database Migration to (MS SQL and PostgreSQL)	B.Peterson	60%	Deferred to FY 2016 Sybase migration to be completed in August 2015.
2	Move to Downtown Data Center (DDC)	B.Peterson	95%	Deferred to FY 2016 Equipment installed. Services are being migrated. All NOC Tools are live from DDC. Utah Data Alliance (UDA) network egress has been moved to DDC and IDP implemented. Network Engineering working fiber path technology between DDC and EBC.
3	Virtualize Web and Database server environments.	B.Peterson	70%	Deferred to FY 2016 85% of the web servers have moved to the VM environment. 60% of application servers are running as VM Servers. UEN.org still needs to be migrated, but many CGI applications need a complete rewrite to be moved. 70% of the database servers have been virtualized. All that remains is Sybase to PostGreSQL migration. (See Application Services Initiative #1.)
4	Retool Web Hosting Toward Automation	B.Peterson	Ongoing	Deferred to FY 2016 Very few web and application servers remain in the old architecture. my.uen will need to be upgraded and migrated to VMs.
5	Deploy DNS IPv6 anycast addresses for native IPv6 name resolution throughout the network.	B.Peterson	30%	Deferred to FY 2016 Downtown Data Center, the first of four nodes, is complete. Three nodes still need network design and implementation.
6	Update the lesson plan tool	K.Branson	35%	Deferred to FY 2016 Delays due to the Sybase retirement project
7	Conduct Identity management pilot (InCommon/Shibboleth)	J.Stewart K.Branson	55%	Deferred to FY 2016 Running a my.uen portal instance as an SP that is integrated with SEDC's IdP.
8	Complete UEN Web-Service Framework	K.Branson	35%	Deferred to FY 2016 Educators API moved to new infrastructure. Lessons API and Materials API (IMA) well underway.
9	Upgrade my.uen portal	K.Branson	5%	Deferred to FY 2016 Will start in September 2015.
10	Move off Sybase ASE	K.Branson	50%	Deferred to FY 2016 Due for completion on August 29, 2015.
11	Rewrite all Perl/CGI applications	K.Branson	55%	Deferred to FY 2016 PMT released; Districts/Sites, Lesson Plan, and Rubric underway.
12	Migrate applications to Java 7, Tomcat 7, Ubuntu VMs, and PostresSQL	K.Branson	70%	Deferred to FY 2016 Making slow, steady progress.
13	Better build management with Maven and SVN	K.Branson	75%	Deferred to FY 2016 Making slow, steady progress.
14	Product maintenance and functional enhancements	K.Branson	Ongoing	Deferred to FY 2016 my.uen (Adobe Connect), Contact, IMA, Cactus, and others underway.
15	Develop new Districts tool	K. Branson	15%	Deferred to FY 2016 Will resume work in July 2015.
16	Update Rubric Tool	K.Branson	70%	Deferred to FY 2016 Will finish in Q1.
17	Framework security upgrades	K.Branson	65%	Deferred to FY 2016 Struts 2 security updates; 4 complete, 2 underway
18	Unit Plan tool	K.Branson	0%	Deferred to FY 2016
19	Rewrite BIRT Reports	K.Branson	0%	Deferred to FY 2016 We will begin rewrite after Sybase migration unless another solution has been adopted.
20	Revise CACTUS Interface to accomodate USBE's changes	K.Branson
21	Develop Spanish versions of Preschool Pioneer (Currently Preschool Path) and Utah Kids Ready to Read.	J.Anderson		Q2 Completed 10/2/14 preschool.uen.org/es/
22	Create SciTech Now web site.	M.Dumas		Q2 Completed 10/3/14 uen.org/scitechnow
23	Develop American Graduate web page.	M.Dumas K.Krier		Launched Dec. 8, 2014
24	Develop mobile versions of hosted web sites.	M.Dumas J.Anderson		Q3 Launched updated Heritage Gateways site: http://heritage.uen.org and made Eccles Broadcast Center website mobile friendly
25	Support UTN web site needs.	M.Dumas K.Krier		Q3 Launched redesigned web site.
26	Update UEN-TV “What’s On” to include First Nations Experience (FNX).	R. Keele M. Dumas		Q2 Launched 10/3/14 uen.org/tv/whatson and uen.org/tv/fnx
27	Rewrite internal Newsletter Tool.	R. Keele		Q1
28	Create iUTAH participants’ Directory Database.	R.Keele		Q4
29	Update eMedia user interface.	K.Garrett R.Keele	90%	Deferred to 2016 Project development completed. Will apply changes after Equella 6.3 upgrade.
30	Update PHP code for database connections.	R.Keele		Launched 2/19/2015
31	Enhance student interactives to make them searchable.	R.Keele		Deferred to FY 2016
32	Continue coordinating with UEN Public Information on metrics analytics.	M.Dumas		Q4
33	Help UEN Managers develop data dashboards.	K.Krier		Nov. 7, 2014 Completed dashboards for Network, Financial, Distance Education, Professional Development, Web Services and Community Relations
34	~~Use Canvas API to automatically update TICE courses in Equella.~~	~~R.Keele~~	~~Eliminated~~	~~Even though this is 95% complete (waiting for Equella 6.3 upgrade) the need no longer exists.~~
35	Post Utah Core Standards into eMedia	K.Garrett		Deferred to FY 2016
36	Support the American Graduate initative by producing video vignettes.	K.Garrett		One minute highlight video complete as well as one certificate highlight video.Three minute comprehensive video is in final stages of production. Videos available at uen.org/americangraduate
37	Produce videos to help explain iUTAH water research to the public.	K.Garrett	Ongoing	Deferred to FY 2016 GAMUT project video in progress. Scheduled to be complete by Fall 2015.
38	Launch new UEN-TV program “SciTech Now” and produce promotional material.	K.Garrett		View program information at uen.org/scitechnow
39	Support the Utah Teaching Technology Council (UTTC) and explore a centralized content repository.	K.Garrett	75%	Deferred to FY 2016 Proof of concept complete. Awaiting vote of UTTC for final direction.
40	Develop a plan to caption all of UEN’s digital media offerings.	K.Garrett	75%	Deferred to FY 2016 Committee selected and proposals are in evaluation stage will be complete by end of July 2015.
41	Explore access to eMedia to give all Utah educators the ability to upload and store content within eMedia.	K.Garrett		Q3 Launched feature at UCET 2015.
42	Research requirements to obtain and air American Indian Channel for UEN-TV	L. Hunter		Q2 Launched Oct. 3, 2014.
43	Launch new STEM broadcast program	K.Garrett		View program information at uen.org/scitechnow
44	Manage Application Procurement & Licensing	L.Hunter		Completed Pioneer Library (Utah's Online Library), completed USHE consortium licensing.
45	Support Legislature EDTech Initiative	R.Timothy	Ongoing	Deferred to FY 2016 Staff the task force, conduct UETN procurement and responsibilities as outlined in the legislation.
46	Manage American Graduate Grant Program	J.Gibbs		Produced 8 videos, launched website, participated in 2014 American Graduate Day and evaluation-to-date, convened community partners, began process for selecting mobile app vendor and designing online course.
47	Update Tech Summit Web site for 2015 Conference	R.Keele M.Dumas		Updated graphics / layout, submitted presentation proposals are now saved to a database (rather than emailed), vendors now get a code which allows them to register more employees at a later date, added ability to re-send receipts from the admin page
48	Externalize application configurations	K.Branson	40%	Deferred to FY 2016 Lots of progress. Using JNDI so that UA controls hosting environment configurations.
49	JIRA custom plugins for QuickTicket functionality	K.Branson	10%	Deferred to FY 2016 Done gathering requirements and working on a custom leaderboard.
50	Create online Outage Notification Interface for UEN's NOC	R.Keele		Q4
51	Expand the automated posting of daily schedule of IVC Events to UEN.org	R.Keele		Q4
52	Develop Young Authors' web page	K.Krier M.Dumas		Q4 uen.org/youngauthors
53	Develop a Teacher Toolbox to highlight what UEN.org has to offer Utah educators	K.Krier M.Dumas		Q4 uen.org/toolbox
54	Gather and post classroom activities that utitlize the various Pioneer Online Library (Currently Utah's Online Library) databases	K.Krier M.Dumas		Q4 uen.org/pioneerlibraryactivities
55	Transfer Utah Middle School Math website to UEN's web server.	K.Krier M.Dumas	99%	Deferred to FY 2016 We were asked to wait to complete the transfer.
56	Install and implement IVC for the Utah Addiction Center	M.Cesarini
57	Acquire and implement new UTN web-based videoconferencing platform for desktop and mobile devices that is secure and interoperable with standards-based videoconferencing	M.Cesarini	15%	Deferred to FY2016
58	Implement new domain, website and brand for UTN	P.Carroll D.LaMarche		Thanks to UEN expertise!!

Description		Lead	% Complete	Status Report as of 7/8/2015
1	Increase number of Professional Development courses offered in local districts	Professional Development Staff	30%	Deferred to FY 2016
2	Increase awareness and use of UEN resources	Professional Development Staff		Q4
3	Create a 100% online EdTech endorsement	J.Brooksby		Q3
4	Create train-the-trainer resources for LEA's.	J. Brooksby	0%	Deferred to FY 2016
5	Create hybrid learning models for all in-person courses.	Professional Development Staff		Q4
6	Increase efficiency and booking effectiveness with new professional development management system.	J.Brooksby		Q3
7	Develop two new online Intel Teach courses.	T.Stack R.Bentley		Q3
8	Develop two new in-person courses	J.Covili R.Bentley		Q4
9	Redesign Pioneer Library (Utah's Online Library) courses to include new products.	D.Sloan		Q2
10	Redesign Netsafe Utah online course.	R.Bentley		Q3
11	Launch First Nations Experience (FNX) on 9.3	L.Cohne K.Anderson		Q2 Launched 10/2/14
12	Host film screenings with Salt Lake Community College	L.Cohne		Film screenings held Sept. 17, Oct. 28, Nov. 18, 2014, Feb. 3, March 3, and April 1, 2015.
13	Expand American Indian Film Festival	L.Cohne		Films held at USU Eastern, SUU and SLCC were expansions to AIFF previously only held at UofU and UVU.
14	Deliver TV program highlights to designated Higher Ed. Depts.	L.Cohne	Ongoing	Deferred to FY 2016 Education, Ethnic Studies, Veteran Groups, Arts & History Departments sent UEN-TV highlights via email.
15	Expand community partners	L.Cohne	Ongoing	Deferred to FY 2016 Expanding Head Start partnership to include all staff training and monthly parent workshops. Developing USBE Library Media and Language Arts partnership with Utah Humanities Council, USBE, UEN and others. Additional Salt Lake School District Multicultural Dept. & UEN partnership forging. Completed Salt Lake County Library/UEN partnership for Autism & Technology Story Time & Apps project Collaborated Utah State Libraries, SLC Libraries to present at Utah Youth Library Conference. Completed Utah Kids Ready to Read and UEN Preschool Pioneer Library (Currently Preschool Path) Spanish web site
16	Support American Graduate promotion	R.Finlinson		Developed graphics for "Many Pathways to Success" on UEN American Graduate website and videos. Directed production of College to Career materials.
17	Broadcast American Graduate Day 2014 on UEN-TV	K.Anderson		Q1 Aired Sat. Sept. 27
18	Participate in and conduct research at educational conferences	R.Finlinson S.Cohen		Surveyed educators and leaders at UEA, UCET, UELMA, Tech Summit, SAINTcon, Utah PTA and UAPCS. (See Community Relations dashboards for results.) Participated and presented at Edcamp Utah and C-Forum.
19	Increase participation in social media sites	S.Cohen R.Finlinson	Ongoing	Social media followers on Twitter have have nearly doubled from under 1,000 to more than 1,900. Facebook likes have increased from 174 to more than 350.
20	Develop and Expand SciFi Friday	K.Anderson J.Gibbs		Identified and acquired new programs; interviewed researchers.
21	Conduct and Support UIMC Media purchase	H.Wilkes		UIMC programs posted online and evaluations completed. 2015 UIMC buy is complete and on schedule.
22	Coordinate Annual reporting	R.Finlinson J.Gibbs		UETN legislative, local content report and other materials were researched, planned and produced through a coordinated effort.
23	Develop coordinated strategic plannning UETN-UTN-UEN	R.Finlinson J.Gibbs		Developed plan, updated research, implemented projects and conducted rubric-based evaluation.
24	Support UETN Legislative Initiatives	R.Finlinson D.Tribble		Coordinated and produced UEN and UTN Funding Requests for FY 2016, UETN overview, UEN brochure and UEN FY 2014 Accomplishments, Issues and Challenges. Directed revisions of UEN and UTN in a Nutshell video. Updated UEN History webpage.
25	Create, update and distribute collateral materials	R.Finlinson		Researched, developed and produced NetSafeUtah bookmarks and cards, Nine Ideas for the 2014-2015 School Year cards, FNX bookmarks, American Graduate/College to Career and CI Water materials.
26	Support USBE online endorsement and Core training programs	T.Stack		Launched and updated courses, supported summer Core training.
27	Support EdReady Project	J.Brooksby K.Garrett		Produced EdReady promotional materials and launched EdReady webpage.
28	Assist Utah Medicaid to develop capacity to utilize telehealth and telemedicine in the delivery of healthcare.	P.Carroll	Ongoing
29	Acquire and deploy telehealth equipment accessible to target Medicaid populations to facilitate the delivery of healthcare.	P.Carroll	30%	Deferred to FY2016

Description		Lead	% Complete	Status Report as of 6/8/2015
1	Create UEN branded Graphics Package for UEN-TV	R. Finlinson K. Garrett		Deferred to FY 2016 Priority was given to other communication initiatives.
2	Merge UTN and UTN operations.	L.Hunter D.LaMarche	Ongoing	Office relocations, HR, and governance tasks complete. Ongoing progress with finances, strategic planning, projects and services.

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UEN Projects and Initiatives For FY2015